Core Responsibilities

1.    To engage in FHS Management and other related Activities
•    Plan and execute tasks related to managing project activities 
•    Contribute to annual reports for the project and to the Audit process
•    Managing documentation by recording weekly meeting highlights and actionable for the faculty

2.    Maintain classroom attendance, duster, markers, Multimedia projector, lighting and sound (if needed)
•    Share the classroom booking schedule 1 hour before the class time with students and lectures. 
•    Ensure to give Moodle orientation sessions for all full-time and part-time lecturers at the beginning of the semester. 
•    Ensure all lecturers mark the registers daily. 
•    Check for the condition of Multimedia projector lighting and sound before the commencement of every class 
•    Seek help from the IT department immediately if anything is not in place  

3.    Maintain a record of classes attended by lecturers and cancellation
•    Keep a record of the classes attended and cancelled
•    book rooms for the classes cancelled.
•    Call the lecturers and reschedule the cancelled classes 
•    send SMS to relevant students, lecturers, and faculty staff 

4.    Maintain monthly attendance of lecturers and students  
•    Keep a record of the attendance every week, check for any inconsistencies, and call the respective lecturer and student for verification of the records

5.    Printing lecture notes and distributing them to students  
•    Check for any notes by lecturers before the session.  
•    Place the order with the required no. of copies in the printing room. 

6.    Keeping a record of lecturer working hours and sharing it with HR each semester or in need
•    Check the reporting time of each lecturer and share records  

7.    Keep records of lecturer information 
•    Find CVs 
•    copies of Certificates 
•    account numbers 
•    copies of ID cards 
•    ID card numbers
•    contact numbers 
•    qualifications and enter them on a sheet

8.    Preparations for marking
•    Collect answer scripts from Examination Department 
•    Hand over the papers and assignments to the respective lecturers 
•    keep a signed record hand over and of reception of these items

9.    Help to release results as per the calendar  
•    Call the lecturers and check for progress of marking, 
•    Collect the marked papers assignments handover to the coordinators to prepare marks sheets for endorsements

10.    Attend things related to atoll travelling arrangements and communication-related to the administration of the faculty
•    Work with CODL to ensure that lecturers travelling related administrative work is completed and queries of students in the atolls have been attended

11.    Accurate and timely communication of changes to the timetable to students on time
•    Students are informed via SMS on time
•    Communicate classroom allocation for rescheduled classes.

12.    Prepare employment contracts for all the part-time academic staff 
•    Ensure all part-time staff sign the employment contracts
•    Collect, retain and file

13.    Schedule FAC for marks endorsement
•    Collect all marks sheets of visiting lecturers and support coordinators to enter marks in the system.
•    Participate in the mark’s endorsement meetings.

14.    Prepare error reports for endorsed marks
•    Prepare error reports for submission to the Registration Department

15.    Supervising admin staff and updating all the required data for appraisal.
•    Maintaining the records of admin work and guiding as per the work plan of admin staff under supervision

16.    Attend and maintain accurate and reliable records relating to student assessments and other areas.
•    Ensure records relating to student assessments are maintained. Ensure the minutes of the meeting are completed on time.

17.    Ensure all students have access to Moodle
•    Working with IT support, ensure all registered students have access to Moodle

 Other Responsibilities
-    Providing administrative support to the faculty
-    Prepare the attendance 
-    Stay on call throughout the assigned class
-    Prepare student’s attendance reports
-    To file the processed entries and correspondence related to the faculty
-    Make requests for stationeries and provide the stationeries to all employees of the faculty as needed
-    To answer phone calls.
-    Re-direct calls as appropriate and takes messages
-    Receive and deliver letters/paper bundles and mail 
-    To provide the right information to students and other customers.
-    To be informed and be updated with the program updates
-    To prepare/draft documents such as letters, reports, minutes, and messages.
-    Ensure that the faculty is always clean, hygienic and organized and hospitable to students and lecturers at all times
-    Attend the necessary training sessions when invited
-    Report any damages/maintenance work of FHS.
-    To develop, draft, and prepare routine documents for correspondence.
-    To maintain stock of the faculty
-    To prepare requisition forms and purchase orders if required 
-    To print or duplicate course materials and other faculty documents. (all campuses)
-    All campuses preparation and printing and packaging of material
-    Registration of students during registration days.
-    To ensure there are always ample letterheads and other printing materials available (including cartridges) and make certain that the printers are filled with paper
-    To help and participate in events of the college when needed.
-    To maintain staff and student notice boards.
-    To maintain and take care of the resources of the faculty and the college.
-    To assist in typing and revising documents.
-    Preparation of moderation kit for each semester
-    Extra class arrangements or cancellation of classes
-    Collection of assignments from the reception box and handing it over to respected lecturers
-    Printing block assignments and handing it over to respected lecturers.
-    Attending Saturdays’ duty and Block classes duty
-    Exam paper distribution and collection from lecturers
-    Past semesters packing of papers and assignments
-    Prepare pay sheet for lecturer exam paper and assignment marking
-    Assignment extension form handovers and making copies.
-    Sending Lecturer details to HR every semester
-    Prepare mark sheet, finalize it and report to the Faculty Head.
-    Supervising admin staff and updating all the required data for appraisal.
-    Register students and develop FES students list.
-    Other ad hoc tasks assigned by the faculty/college.

Interested candidates may email to [email protected]

Required:

Educational Certificates
Employment Ref Letters
Identity Card
Police Report
Driving License
Photograph