CORE RESPONSIBILITIES

•    Providing administrative support to the faculty
•    Prepare the attendance sheets for the class
•    Stay on call throughout the assigned class
•    Prepare student’s attendance reports
•    To file the processed entries and correspondence related to the faculty
•    Make requests for stationeries and provide the stationeries to all employees of the faculty as needed
•    To answer phone calls.
•    Re-direct calls as appropriate and take messages
•    Receive and deliver letters / paper bundles and mails 
•    To provide the right information to students and other customers.
•    To be informed and be updated with the program updates
•    To prepare/draft documents such as letter, reports, minutes, and messages.
•    Ensure that the faculty is always clean, hygienic and organized and hospitable to students and lecturers at all times
•    Attend the necessary training sessions when invited
•    Report any damages/maintenance work of FET
•    To develop, draft, and prepare routine documents for correspondence.
•    To maintain stock of the faculty
•    To prepare requisition forms and purchase orders if required 
•    To print or duplicate course materials and other faculty documents. (all campuses)
•    All campuses preparation and printing and packaging of material
•    Registration of students during registration days.
•    To ensure there is always ample letter heads and other printing materials available (including cartridges) and make certain that the printers are filled with paper
•    To help and participate in events of the college when needed
•    To maintain staff and student notice boards.
•    To maintain and take care of the resources of the faculty and the college.
•    To assist in typing and revising documents.
•    Preparation of moderation kit for each semester
•    Extra class arrangements or cancellation of classes
•    Collection of assignments from the reception box and handing it over to respected lecturers
•    Printing of block assignments and handing it over to respected lecturers
•    Attending to Saturdays’ duty  
•    Exam paper distribution and collection from lecturers
•    Past semesters packing of papers and assignments
•    Prepare pay sheet for lecturer exam paper and assignment marking
•    Assignment extension form handovers and making copies
•    Sending Lecturer details to HR every semester
•    Prepare mark sheet, finalize it and report to the Faculty Head
•    Register students and develop FET students list.
•    Other ad hoc tasks assigned by the faculty/college.
•    Maintain student records / retention / progress status

•    Should be accountable for faculty equipment’s and maintain records and confidentiality of the students. 
•    Not to breach any rules and policy of the VC and faculty 
•    Complete assigned work successfully; meet deadlines and carryout tasks according to job description.

1.    Administration
•    Provide full admin support to the lecturers/coordinators and department
•    Perform data-entry, documentation, printing, mark sheets, timetable, block schedule, packing and filling duties
•    Maintain a proper and user-friendly filling and document control system for recording and tracking of all documents
•    Assist the department to maintain a proper attendance and tracking report for the head and assist on any ad-hoc tasks as required by the department
•    Maintain confidential records and files and maintain records of decisions
•    Research and assist with the preparation of policies and procedures
•    Prepare documents and reports, schedule meetings, write minutes and prepare agendas for meeting
•    Coordinate and be responsible to all admin related activities of FET
•    Timely, accurate and courteous response from the Manager to concerned matters.
•    Lecturers/Coordinators feedback
•    Feedback from other related department like registration, exam office, finance.

2.    Communication and Customer service 
•    Display respectful behavior to part-time lecturers and colleagues in accordance with the college policy
•    Assist with enquiries and visitors  
•    Demonstrate respect for people and a sensitivity to their values and differences – 
•    Demonstrate capacity to build positive working relationships 
•    Lecturers and manager report that respectful behavior is consistently displayed 
•    Timely, accurate and courteous response to telephone and face to face enquires and e-mails
•    Customer feedback 
•    Accurate up to date information provided to clients 

3.    Teamwork and Professionalism
•    Work together in partnership with other team members to achieve common goals 
•    Contribute and share knowledge with others 
•    Take ownership of team issues and goals 
•    The amount corporation received from the staff.
•    Feedback from other staff members
•    Punctuality and completeness of the work done

4.    Maintain compliance with Policies requirements of VC
•    Adhering to requirements and procedures of all VC policies
•    Participating in quality control programmes as per policy requirements
•    Frequency of non –compliance 
•    Incidents reported 
•    Frequency of corrective action
 

Interested candidates may email to [email protected]

Required:

Educational Certificates
Employment Ref Letters
Identity Card
Police Report
Driving License
Photograph